Gimmal Records Management

Records Management

Comprehensive compliance and records management software for your digital workplace.

Manage records from a central dashboard, no matter where they are stored!

Manage records in: 

Manage Records In SharePoint
Manage Records in Office 365
Manage Records in Exchange
Manage Records in File Shares
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Gimmal Records Management easily manages the entire lifecycle of records and information while ensuring compliance throughout your whole organization.

Lifecycle management

Create flexible multi-phase lifecycles built around user definable triggers, retentions, and actions

In-place or centralized management

Classify and manage information across all platforms and/or move information to a central DoD 5015.2 compliant repository

Legal holds

Eliminate eDiscovery mistakes by placing information or entire case files on legal hold to prevent deletion

Enterprise Search

Utilize a modern, web-like search experience to search across multiple content sources and manage content directly from the search results.

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Gimmal Records Management works across devices to offer a seamless and powerful experience to records managers on-the-go

Physical records management

Manage physical records alongside electronic documents and records regardless of location or format
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Automated Classification

Categorize content against a centralized file plan based on similar properties and locations across platforms

File Plan Builder

Use a single web interface to automatically apply classification and retention rules across all platforms

Defensible disposition

Destroy unwanted and obsolete data at the end of the information lifecycle without having to move content to a central repository

Manage all records and information, anywhere

Gimmal Records Management provides comprehensive records management, no matter where your records live. By integrating with all of your content repositories, Gimmal Records Management manages all your records and information collectively, without having to transfer them to a different location.


Gimmal Records Management Provides Federated/In-Place Records Management
DoD 5015.2-Compliant Records Management in SharePoint

Manage records in a secure, DoD 5015.2-certified repository

Gimmal Records Management can upgrade your SharePoint environment to a DoD 5015.2 certified Records Repository. Define and enforce a custom, hierarchical set of security levels to secure records, satisfying the most stringent set of records requirements.

  • Implement centralized, highly-granular content type retention rules without the need for complex content type policy associations
  • Support classified records and user role-based access levels
  • Trigger content actions based upon business events, supporting external workflows and API integration


Full-featured software with no assembly required

Gimmal Records Management software is cloud-based and available out of the box, pre-packed, and ready to go with all the functionality required for proper records management. Designed for the companies looking to implement records management without the headache of costly configurations, deployments, and downtime. Gimmal records management is web-based SaaS and works with all major web browsers, so installation is as easy as login and go! 

  • Be up and running with Gimmal's proven records management software, services, and support, for less
  • Access critical business information and records anytime, anywhere
  • Maximize performance, reliability, and scalability with cloud-based Records management built upon Microsoft Azure



Deploy Gimmal Records Management as a SaaS product or on-premises
Brigham Young University

Brigham Young University Modernizes Records Management Through Automation

"I knew what you could do with SharePoint, and it would be very difficult and tedious to be able to manage the rules if I managed them directly into SharePoint. This is where Gimmal’s solution came in."

-Howard Loos, Records and Information Manager, Brigham Young University

Read this case study to learn how Brigham Young University implemented Gimmal records management software to bring electronic and physical records together


Deployment Options


Log into Gimmal Records Management in the cloud and be up and running in minutes, not weeks. Gimmal's SaaS offering works with all major web browsers.

On Premises

Implement Gimmal Records Management on-premises to ensure the strictest record security and have complete control of your environment.


Gimmal Records Management hybrid deployment gives you the best of both worlds for organizations that need to manage content both on-premises and in the cloud.

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