Federal Records Management

DoD 5015.2-compliant records management software



Gimmal Federal Records Management gives your organization a reliable and centralized repository in SharePoint that is compliant with both the baseline and classified standards of the Department of Defense (DoD) 5015.2 Records Management Program

Extended Retention Policy Controls

Enforce time-based, case-based or event-based retention

Defensible Disposition

Formal disposition approval process, including generation of disposal certificates and audit history reporting

Advanced Records Security

Customize hierarchical security levels to secure records

Central File Plan Management

Publish and update your file plan to multiple locations with easy-to-use controls built for compliance and records professionals


Email Records

Effortlessly declare a record from an Outlook email

Legal Holds

Implement legal holds for records or record categories

Document Transfer

Transfer documents to an archive and manage records in that archive permanently or indefinitely

Maximize compliance by meeting DoD 5015.2 standards

In accordance with Federal and organizational guidelines, Federal agencies must properly manage classified records which are highly regulated records that require security level access and declassified records which must be made available to the public. Gimmal’s Federal Records Management solution answers these guidelines by providing governments with a secure centralized  SharePoint repository for classified records that features advanced security levels and defensible disposition.


Control the lifecycle of records and critical information

Gimmal Federal Records Management keeps track of all records stored in the central SharePoint repository with Gimmal’s central file plan. Customizable document libraries help organize records for streamlined access and automatic content tagging ensures information is placed in its proper location and can be easily found. Maximize security by enabling forensic destruction and manage the auditing and disposition of obsolete records as part of the information lifecycle.



City of Bellevue Maximizes Collaboration and Compliance Through SharePoint

"This project would have been much more difficult and costly without Gimmal’s deep expertise in SharePoint Records Management and the software solutions we have deployed."

- Kyle Stannert, Public Records Manager, City of Bellevue

Read this case study to learn how Gimmal Content Governance for SharePoint helped the City of Bellevue leverage SharePoint as the solution standard for collaboration and compliant management


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