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Gimmal Records Cloud Release

Nicole Miller Product Updates

Gimmal is pleased to announce that this past weekend the Gimmal Records cloud service was updated. The Gimmal Records Feb. 2021 cloud release provides the latest features to cloud customers from the recent Gimmal Records management server 5.0 release.

Highlights of Gimmal Records Feb. 2021 Cloud Release

Record filters

We took the concept of metadata security and amped it up a level to rules-based security. Record filters allow records to be filtered by a specific set of rules. They apply to all aspects of the system, such as managing records, disposition tasks, and reports.

Record filters are assigned to record classes (categories), and they secure records according to filters for a specific record class. Filters work in an inclusive manner, meaning that once a record class has been assigned at least one filter, only members of that record filter will have access to those records. Users will continue to be bound by the permissions given to them for a specific record class.

Disposition inbox

The disposition inbox has been relocated to a navigation menu under the dispose section on the main menu.  We have added multiple options under dispose to give you maximum flexibility during the disposition process.

Easily reject records when needed

In addition to an inbox that only shows you records that are awaiting your approval, we have added an area for record managers to see all expired records, physical records waiting on confirmation of destruction, and also a separate place for exceptions.

We’ve added multiple-user options during the approval process to ensure the right decision can be easily made and acted upon. You can now approve, pause, reject, reclassify, or place a record on legal hold in bulk directly from the inbox. Try doing that with another records management system!

The new rejected records area was an often-requested feature that allows you to indefinitely reject records, and easily view with filters and sorting the records that have been rejected so they can be easily reinstated.

When using all the new areas, you can now filter, sort, rearrange the columns, add/remove whichever properties you want as columns, and finally, create and reuse these settings as views.

Performance

Many performance improvements have been made to the cloud service to improve most aspects of the system.  The most noticeable improvements will be when using the inbox with large amounts of expired records.

If you’re a subscriber to Gimmal Records cloud release, please refer to the full release notes on Gimmal’s Documentation Site.

We look forward to an exciting year ahead for further expanded features and functionality for our valued customers!