How to Clean up Files for Better Information Management

This article offers recommendations about what an organization can do at the enterprise, workgroup, and personal level, both through process changes and technology, to prep and clean up their shared drives for better information management and for potential migration to an electronic content and records management (ECRM) system.

A number of large organizations are transforming shared drives – or cleaning up, organizing, and managing information located there – as part of their overall program of getting a handle on electronic records. This is often, but not always, done in anticipation of implementing an ECRM system. Just as taping before painting pays off, content cleanup –leveraging classification tools, if possible – as preparation for the shared drive transformation can greatly simplify and make the outcome more accurate.

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There is a companion webinar with additional information available online exclusively to ARMA members. To see this presentation, go to www.arma.org and search in “My Education” for “Transforming Network Shared Drives – IMM RIM Fundamentals!”