SharePoint Enterprise Framework

embraces and extends Microsoft SharePoint for content management, records management and information governance. The framework provides a foundation for information workers to more efficiently locate, and manage content in "MySites", team sites, and corporate portals. The result is improved collaboration, content governance and legal compliance.

Challenge

Solution

Success

As part of a broader mission to better organize and reduce the rapid growth of unmanaged information, organizations find challenges in placing better controls on the proliferation of SharePoint sites. The ease of installing SharePoint often overshadows the expertise needed to effectively configure and govern SharePoint within the business. Clients may experience:

Non-standard site proliferation
Metadata standards not automatically applied
Lack of or inconsistent information lifecycle
Content Types typically not used, or not consistently used
Records Center not being leveraged or structured incorrectly
Records management separated from content management
A single search box that is not functionally rich

The Gimmal SharePoint Enterprise Framework (Framework) helps organizations establish standards for deployment and includes best practices, programs, code libraries and scripts to speed implementation. The Framework establishes standards for SharePoint deployments, incorporates information management policies into the SharePoint deployment, and ensures quick adoption while enforcing standards and governance to improve information integrity and compliance in Microsoft Office SharePoint Server 2007 and SharePoint 2010.

The Framework establishes user adoption, automated provisioning, enhanced security and automated retention assignment by addressing People, Processes and Technology.

People: The Framework includes a set of roles and responsibilities clearly identified and described. These are not only modeled, but manifested through the technical implementation of the Framework.
Processes: While defined in a good governance plan, processes must also be present during the SharePoint implementation to ensure effective adherence to the established information management policies.
Technology: The basis of the Framework is a number of technology components that are founded on Microsoft best practices, and enhanced with Gimmal’s practical experience.

The solution provides:

Automated site provisioning
Enhanced folder structure and routing rules
Support for baseline design of sites and sub-sites, pages and web parts, styles and branding
Document and information integrity and compliance
Records that are managed by leveraging a taxonomy master model and routing based on content type and metadata criteria
Reduced storage and eDiscovery costs
Support for security model standardization and configurable levels of security inheritance

Download the solution brief (pdf)