Workshare Professional Connector for Microsoft SharePoint 

 
extends Workshare’s document integrity, collaboration, change management and risk management capabilities by providing integration for Workshare Professional to support native functions for documents stored in SharePoint.


 

Challenge Solution Success
As knowledge workers collaborate to create, review and edit documents, it is necessary to have workflows that support the process of different people making changes to the same document.  Whether the document is received through email, created in Word or accessed from Microsoft SharePoint, it is necessary for users to know that they have the latest version of a document.  As collaboration takes place with firms outside the organizations, it is important to ensure that sensitive information is not sent outside the organization. 

The Gimmal Workshare Connector for Microsoft SharePoint supports the full capabilities of Workshare Professional including document change management through email, document comparison and review, PDF creation and document security.  Each of these capabilities is available in Workshare with storage of the documents in a Microsoft SharePoint document library.

Simplify Email Collaboration - Once documents, whether created in Word or accessed from SharePoint, are opened from SharePoint, Workshare Professional provides the ability to email the document, including an attachment of a previous version of the document and a PDF rendition.

Document Comparison and Review - Workshare Professional eliminates document version proliferation by maintaining a master document. An edited document, including outstanding changes can be saved back into the SharePoint document library, optionally as a new version of the document.  Throughout this review cycle, the overall integrity of the document is ensured as the owner of the document has the ability to lock the document against unintended changes by “checking out” the document from the SharePoint document library.

Document Security - Workshare Professional allows you to set an enterprise-wide policy to remove sensitive information when documents are sent by e-mail. Workshare Professional allows this information to be automatically removed from the document before the document is emailed or stored in the SharePoint document library, preventing unintentional distribution of information and ensuring that the permanent versions of documents contain only the intended information. 

Environment and Platform - The SharePoint Connector builds on standard Microsoft SharePoint platform components, using the web browser and Microsoft Office applications to ensure that the interface into Microsoft SharePoint is unchanged.  The SharePoint Connector is built using a web services layer that is included with the product.

The Gimmal Workshare Connector for Microsoft SharePoint enhances collaboration by knowing which user has made which changes.  Documents are properly versioned, saved and secured allowing users to have more confidence in the documents they rely upon.

Download the solution brief  (pdf)

View the video below