Our clients are investing in SharePoint solutions to address their requirements for collaboration, dashboards, portals, intranets, document sharing, web content management, and knowledge sharing. They are increasingly interested in leveraging SharePoint as an enterprise solution for document and records management. This is a strategic investment that can provide legal protections, demonstrate compliance with regulatory obligations and increase organizational efficiency by promoting the disposition of out of date documents that are not corporate records. SharePoint can organize the terabytes of documents knowledge workers store on share drives and establish a content-rich and organizationally sustainable intranet. Frequently, these intranets are enabled with autoclassification tools and an information lifecycle which enforces corporate policy and supports the corporate records management and eDiscovery systems. We have been fortunate to work with clients who are thought leaders in this area and have successfully defined, designed and implemented programs that use SharePoint solutions for tens of thousands of users around the globe.
An Enterprise SharePoint Program is as much about policy, human behavior, organizational dynamics, change management, and clearly defined goals and objectives as it is about technology. A successful enterprise SharePoint Program is one that has strategic goals, objectives and benefits but is achieved through incremental, measurable successes.
Key Areas of Focus
- Planning
- SharePoint ECM & RM business case
- SharePoint content governance & site provisioning
- SharePoint roadmap & reference architecture
- Enterprise information lifecycles
- Enterprise taxonomy & search for SharePoint
- Records program & retention schedule review
- Corporate intranet & SharePoint templates
- SharePoint operating & admin standards
- Share drive analysis & migration
- Email management requirements
- Design & implementation
- Design solutions & frameworks
- Deliver custom SharePoint implementations and integrations
- Implement connectors and frameworks
- Auto-provisioning for RM-enabled sites
- Master site for SharePoint governance & records management
- Defines RM for all sites via content types
- Define information lifecycle
- SharePoint RM Connectors
- Share drive migration to auto-provisioned and governed SharePoint sites
- Migration to enterprise SharePoint RM
Key Objectives
- Support Records Management Program(s)
- Supports Legal and eDiscovery Program(s)
- Compliance and Security Governance
- Physical RM
- Search
- File Share Migration
How You Can Benefit
- Plan and implement SharePoint using a proven framework
- Use established standards for SharePoint deployments
- Incorporate information management policies into the SharePoint deployment
- Ensure quick adoption while enforcing standards and governance
- Improve document and information integrity and compliance
- Minimum of user involvement
Gimmal works with clients to develop an ECM/RM program that allows an organization to migrate away from shared network drives and into an environment that provides structure, organization, and the automated application of retention policies to content. Our solution is specifically designed so that it does not significantly impact end-user productivity or require employees to learn to apply complex records management rules. Typically, the results of this process allow an organization to reduce the volume of content on network shared drives by 20 – 30%.