Records and Information Management (RIM)

Gimmal has expertise in implementing records and information management systems that are tightly integrated with enterprise content and records management (ECRM) systems and manage content regardless of whether it is stored as paper files, electronic documents, electronic mail messages or faxes.

As a key resource in the operation of any organization, records and information must be created, maintained, and used in a way that effectively supports the organization’s activities. This includes facilitating and sustaining the day-to-day operations, supporting predictive activities such as budgeting and planning, assisting in answering questions about past decisions and activities, and demonstrating and documenting compliance with applicable laws and legal standards.

Records and information management systems have traditionally managed the storage, retention and destruction of an organization's information assets in paper or a stand-alone system. Today, records information management systems need to be integrated with many of the systems that store electronic content in an organization. Organizations need to declare content as records without first being paper records. The proliferation of electronic records often necessitates the federation of retention management over these integrated systems.

Gimmal understands that records and information management is about policy, process, people, and technology. A Records and Information Management (RIM) Program establishes a governance structure consistent with policies as well as business goals and objectives. A core element of a successful program is empowering people with the skills and resources they require to be accountable for the information they use and manage every day. This is accomplished through training, support, and change management.

Key Objectives

Gimmal helps organizations use records management to improve compliance and reduce liability in a cost effective manner. Our experts work with your compliance and information technology stakeholders to meet these key objectives:

Ensure your enterprise retention schedules and policies are defined and enforced
Select technologies that best support your specific corporate governance standards
Integrate your records management systems with third-party applications and legacy systems as appropriate
Conduct a records management audit to provide peace of mind for organizations with good practices and find deficiencies before problems occur

How You Can Benefit

The integration of electronic content, including e-mail and physical document management systems, ensures that records management requirements are addressed in a coordinated fashion.
If recorded information is stored in multiple repositories, users can retrieve their records from the highest performance repository in which they are stored.
Organizations can be confident that retention and destruction of recorded information are performed as intended and that controls are not circumvented.
Businesses gain confidence that Legal Hold process will provide the foundation for ongoing compliance and policy management.

For more information regarding our services, please e-mail us at sales@gimmal.com or call (713) 586-6500.